The ultimate AI prompt library for HR, IC and EX leaders

Prompt: Analyze my current internal communication approach, identify gaps and opportunities, and create a comprehensive improvement plan. Here is an overview of my current strategy:

• [Insert links to communications channels, and frequency and primary use of each]
• [Insert size of communication team, plus roles, responsibilities, and budget]
• [Insert pain points: what employees complain about, known gaps]
• [Insert goals: business priorities, company values, cultural aspirations]

Conduct a comprehensive audit and provide a detailed report with the following sections:

• Channel effectiveness analysis
• Content quality assessment
• Gap analysis
• Competitive benchmark and comparison
• Prioritized improvement roadmap
• Measurement framework

Prompt: You're an executive communications coach preparing a leader for a critical town hall. Create comprehensive prep materials that cover its topic [annual kickoff, addressing engagement scores, major change announcement], audience [all company, specific department] and format [hybrid, Q&A]. Include examples of tough questions concerned employees might ask, and pointers for answering them authentically.

Prompt: Take my core message [company value, a change, a new program] and expand it into a month-long, multi-format campaign. I need [teaser posts, leadership articles, FAQ documents, email subject lines, interactive polls, CTAs, a content calendar, a sample measurement dashboard]. My existing channels include [company intranet, LinkedIn, employee chat, digital signage]. My colleagues are primarily [desk-based, frontline]. My goals are to [make people aware, drive 500 sign-ups, influence perceptions].

Prompt: Analyze patterns in my [engagement scores, eNPS, participation rates, survey comments, exit interview themes, intranet activity] and help me identify early warning signs of problems before they escalate. Based on what I've shared, identify [correlated factors, leading vs. lagging indicators, anomalies that need investigation, trend direction and velocity] and rate risks as high, medium, and low urgency. If current trends continue, tell me how things might progress in [30, 60, 90 days].

Prompt: Create a comprehensive communication plan that helps new hires get engaged from the moment they accept the offer. Take my [company size, industry, work model] into consideration, and suggest how I can address current onboarding pain points [new joiners tell me they cannot find their payslips]. I will need [a welcome email, “before-you-start” and “first-30-day” checklists, first-day logistics, cultural briefs, reflection survey questions, a Workvivo “Say Hi” sample script, a “who to know” directory].

Prompt: Help me prepare for and respond to employee questions about [layoffs, safety incident, PR scandal] with clear, credible, timely communication. Create a crisis framework that outlines a template for: immediate response (first 24 hours), message architecture and leadership scripts, and manager communication toolkits. The tone should be [transparent, empathetic, accessible].

Prompt: Review the following internal announcement and provide recommendations to make it more neuroinclusive. Specifically, suggest how to improve readability and provide an alternative version of the text that is “skim-friendly” and clear.

Prompt: Design a comprehensive recognition program and communication approach that authentically celebrates people and reinforces our culture. Our employees are primarily [desk-based, frontline workers] and our budget is [insert yours here]. I need a recognition framework that includes [types of recognition, instructions for recognition, acknowledgement wording templates, values-based recognition samples], and a recognition content calendar with [themes, campaign ideas, employee award suggestions].

Prompt: Design multimedia content for [company’s new employee awards initiative] that feels professional, drives engagement, and can be produced quickly with minimal resources. I need a collection of [short-form video, long-form video, animations, carousels, infographics] that are [professional, fun, informal, inspiring]. I will run them on [LinkedIn, company intranet, YouTube]. Also suggest a repurposing strategy and how I should measure success.

Prompt: Design a communication strategy that turns performance conversations into empowering dialogues. Currently, our company reviews employees quarterly and scores their performance. We need an approach that is more two-way, compassionate, communicative, and motivating. It also needs to be accessible to our entire workforce, which is [desk-based, frontline, hybrid, etc]. I need manager toolkits that reflect these needs and values.

Prompt: Help me launch a campaign that makes employees excited about the wellness benefits we offer. Create a communication plan for each one [mental health resources, fitness subsidies, fertility contributions]. Each plan should outline suggested targets, timelines, and workforce segments and consider our multi-channel approach to employee communication across [company intranet, LinkedIn, email, town halls].

Prompt: Beyond the annual survey, design a strategy for continuous employee listening. Suggest a mix of [pulse survey questions, “Ask Me Anything” (AMA) sessions, digital suggestion boxes, and focus group topics]. Provide a template for a monthly “You Said, We Did” infographic to close the loop with employees so they know their feedback leads to actual change.

Prompt: Draft a “plain English” guide for employees on how to use generative AI at work. Include sections on: what is encouraged (e.g., brainstorming), what is strictly forbidden (e.g., uploading sensitive client data), and how to attribute AI-generated work. The tone should be [curious and cautious rather than policing].

Prompt: Take this standard, dry job description for [insert role] and rewrite it to better reflect our company culture of [insert values, e.g., radical candor, high-speed innovation, psychological safety]. Focus on the “Employee Value Proposition” (EVP) – why would a top-tier candidate want to work here specifically?

Prompt: Take the following transcript from our latest virtual fireside chat between our [CEO] and [Head of People Intelligence] and create a readable piece of content I can send to all employees. I need a [400-word] summary that captures 3 key takeaways. I would like a version tailored to [an intranet post, a company email, a company newsletter].