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Everything You Need To Know About an Employee App (Infographic)

Barry Nyhan

Senior Demand Gen & Marketing Ops

15 Jul 2020

What makes an employee app one of the best internal communication channels in the world?

“There really is no magic about it – it’s merely connection of the entire workforce that may be miles or oceans away without constraint.” says John Goulding, Workvivo CEO and Co-Founder.

Without the obvious statement that it’s an ‘app’ used by employees, every employee app is generally understood to:

1. Focus on internal and employee communications.

2. Be available on a mobile device.

Those two points alone make it the perfect channel for disconnected, deskless, frontline workers. It doesn’t stop there. Those two points may be the foundation of an employee app, but you’ll find companies in the space building for the future of work offer so much more.


Resources to create the culture you’ve always dreamed of



A Simple Answer To A Question That Often Sounds Complicated

When would you use an employee app, and what types of communication is it best suited for?

Not to give you the typical consultant answer but while it is simple, it also depends. The role and flavor of an employee app will depend on your company culture, strategic objectives, your workforce, legal commitments, the communication tools you already have in place.

You want to make sure it fits into your existing toolkit. You might already be using a complicated, legacy mix of intranets, enterprise social networks, chat apps, email lists. You could also use this time to review what internal tools are working well, deduplicate overlapping platforms, and end up with a less confused employee overall.

Take a look at where we think the employee app sits in the digital communications landscape. You’ll see we think it handles 90% of the different types of comms available. Let it do the heavy lifting of amplifying your positive company culture by creating and deepening the sense of community in your organization.


Sure but what are some real-life use cases for an employee app?

1. Sense checking how employees feel

An app where employees can quickly give feedback or say how they are feeling is an excellent way to get a quick understanding of employee sentiment.

2. Communicating with disconnected and deskless employees

In many organizations communicating digitally with those parts of the workforce that are deskless – for example, those working in manufacturing plants, retail environments, and field workers – has proved challenging.

3. Weaning the workforce off email

Email can be useful, but its consistent overuse fuels inefficient communication and zaps productivity.

4. Streamlining employee communication into one place

Digital communication inside complex organizations often ends up being complex.

5. Keeping in touch with employees during a crisis

The recent pandemic has been extremely challenging for many organizations. In trying to keep the operation running in lockdown conditions companies have had to adapt their communication methods and styles. The old communication tools weren’t built for bringing a company’s culture online.

Still not sure if an employee app is for you and your company?

Here’s some data to back up the changing tides.

Did you know people spend on average 5.4 hours a day on their mobile device?

What about the fact that 60% of employees already use mobile apps for work?

Before we get to the infographic below, this is where I want to position Workvivo as the platform of choice if you’re considering changing things up internally wherever you are.

Adoption levels of our employee app are usually over 90%. You can read some of the things our customers love about using Workvivo by clicking on the image below and it’ll open G2 on a new tab.

ea-1@3x.pngWhat are the key features and capabilities of an employee app?

Available on all devices

Employee apps are inclusive by default. Your app should

be available on every device, whether iOS or Android,

corporate-issued or employee-owned, smartphone or

tablet, laptop, or desktop.


Easy to use, easy to administer

Nobody uses apps that are hard to use. An app must be

easy to use, intuitive, and feel instantly familiar. At the

same time, it also should be very easy to administer for

the team responsible for it.


Fully secure and compliant

Security, privacy, and compliance with legal and

regulatory obligations are given. An app must tick all

the boxes for your IT, risk and legal functions and meet

standards such as SOC2 and ISO 27001, while also

ensuring you are compliant with GDPR. 


Easy to for employees to install

An app must be straightforward for employees to install,

otherwise, this can prove to be a serious barrier to

adoption. For example, Workvivo can be downloaded

directly from the iOS App Store and Google Play.


Open to non-corporate ID’s as well as Active Directory

An employee app is for everybody. It needs to extend

to parts of your workforce that may not have digital

identities, but also be easily accessible for those who do,

for example, those in your Active Directory.


Targeted news and activity feed

Employee apps keep people informed. At the center

of the experience, there is usually an aggregated news

and activity feed that can be easily scrolled through,

with targeted news, updates and interactions

targeted to the needs of each employee.


Everyone can contribute

An employee app gives everyone a voice

by allowing them to post updates, comment

on news, participate in discussions, complete

polls, add likes and shares, upload photos,

ask questions and more.


Social networking and directory

An employee app connects your entire company.

It should have some form of social networking

capability as well as an employee directory

so your workforce can communicate

effectively with each other. 


Reflect your needs tomorrow

The need and expectations of your employees

will continue to evolve. Technology marches on.

Organizations change too. You need an app that

keeps on growing and evolving with you,

adding new features, keeping up with technology

trends, and mirroring changes in the consumer app world. 

Teams, groups, and communities

Most of our work happens in different groups. An

app should facilitate communication across closed

and open groups including immediate work teams,

project groups, and communities of interest.


Add photos and videos

Photos and videos are at the core of any social, mobile

and app experience, and a must for effective digital

communication. An employee app must allow for

the easy upload of photos and videos, directly

from a mobile device.


Reference pages and information

An employee app provides an opportunity to provide

useful reference information to support people

and help them get things done. There should

be some way to publish useful reference

pages and information on the app.


Celebrate success

Employee apps help drive engagement. Celebrating

company success and accentuating positive achievements

from individuals is key. Employee apps should have a

facility to add shout-outs, peer recognition, thank

you’s, and similar messages that celebrate success.


Polls and surveys

Listening to employees is important. An app should have

a polling or survey feature allowing teams to sense check

employee mood or to get input and feedback on different topics.


Easily scalable

A strength of a good app is the speed with which it can

be rolled-out. Scalability is key, especially for companies

that are growing rapidly or acquire others. Your app

should be easily scalable.


Employee advocacy

Although not a feature of every app, advocacy capabilities

s where employees can easily share stories contained

in an app on their own external social media channels

drives enormous brand value for organizations.


Analytics and insights

A good employee app should have robust analytics

that delivers insights into how employees are

interacting with the app, revealing the kind of

content that resonates with the workforce

and uncovering issues that need addressing.


Your branding

An employee app should reflect your corporate

branding to some extent, so employees

know the app is a key workplace tool.


Options for integration

An employee app is often an excellent entry point into

the wider digital workplace or a go-to app to complete

tasks, such as booking annual leave. An app should

have some kind of option to potentially extend

integrations with other systems you use

throughout your company.